An on-demand archiving system that painlessly addresses all email archiving challenges.
Today, email is one of the most important business applications and one of the most difficult to manage. With changes in the Federal Rules of Civil Procedure, onerous litigation requirements, new regulations requiring compliance, and rapid data store growth, CIOs are inundated with email archiving problems.
As part of Iron Mountain’s Total Email Management Suite, the Active Archiving Service for Email is designed to meet these needs for even the largest companies with a zero maintenance, on-demand service. Start with a key set of executives, an IT pilot, or a litigation-driven legal hold; deploy in a day and grow as fast as your needs change.
- Save messages based on your company’s retention needs.
- Facilitate rapid discovery and production of email for legal purposes.
- Improve the performance of your production email systems while reducing the size of message stores by as much as 80%.
For Corporate Records Managers: The Active Archiving Service provides flexible email retention policies, groundbreaking eDiscovery, and corporate risk reduction through effective email lifecycle management.
For IT: The Active Archiving Service reduces the burden of email storage by moving messages and attachments off-site, improving email server stability and backup. The service removes distractions by empowering end users to better manage their email and satisfy discovery requests.
For End Users: The Active Archiving Service provides easy access to historical email through either Microsoft® Outlook® or a web browser, and enables rapid search and retrieval of all messages and attachments. Users receive relief from email quotas and can eliminate filing messages in off line personal folder files (.pst files).
For Legal and Compliance Officers: The Active Archiving Service promotes efficient, effective eDiscovery by capturing all email from designated users and providing powerful search capabilities across groups of mailboxes. Bounded search authority can be delegated to legal staff to reduce IT burdens.
ACTIVE ARCHIVING SERVICE CAPABILITIES
Rapid, Precise eDiscovery Search. The Active Archiving Service makes it easy for legal counsel and other authorized users to search selected mailboxes or across an entire population using any search criteria. The service provides sub-second, full-text search and retrieval of all email and attachments and the ability to export results to leading legal review and case management tools.
Storage Management/Mailbox Management. The Active Archiving Service is a cost-effective service that is fully integrated with Microsoft Exchange, allowing administrators to set granular storage management policies. When messages are archived, these policies can remove attachments from local Exchange servers while providing full access via Outlook or a web browser. This can decrease Exchange data stores by as much as 80%. The results include more productive users, dramatically decreased backup, recovery and maintenance windows, and improved email reliability.
Records Retention & Policy Compliance. The Active Archiving Service provides complete administrator control over mail retention policies by user, group, or message. The service makes it easy to implement complex retention policies and to secure targeted messages with legal holds. The Active Archiving Service provides a complete audit trail of all activities, including permission and policy changes.
Direct End User Access. The Active Archiving Service provides end user access to a personal archive where users can locate and recover lost or deleted email back to their Inbox. Users can search the archive, retrieve stored attachments, and restore lost messages directly from Outlook or any web browser.
A Fully Managed Service. The Active Archiving Service can be deployed in a few hours and easily administered from a single web console, requiring no dedicated staff.
Enterprise Class Security. The Active Archiving Service protects the security of email via integration with authentication services, AES encryption of messages, SSL encryption for transport, and is hosted within top-tier, disaster recovery class datacenters.
Low TCO. The Active Archiving Service is more cost effective than the multiple solutions it replaces, delivering a lower total cost of ownership than premises-based enterprise solutions. Eliminate the cost and complexity of managing multiple data stores by storing each email only once and using this archive for storage management, legal discovery, continuity, recovery, and compliance.
